Founded in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel, and to advance human rights and democratic values in the United States and around the world. Among Jewish advocacy organizations, AJC is the leader in the global arena. We are known for our unparalleled access to diplomats, government officials, and faith leaders in more than 100 countries. In addition to our New York headquarters and Office of Policy and Diplomatic Affairs in Washington, D.C., AJC has offices across the U.S. and around the globe and maintains partnerships with Jewish communities worldwide.
AJC Chicago is a fast-paced, highly effective organization that connects our community with AJC’s global advocacy work to enhance the well-being of the Jewish people and Israel. Our access to diplomats, elected officials, interfaith/intergroup and civic leaders at the local, state, and federal level advances AJC’s broader global priorities: combating antisemitism, promoting Israel’s place in the world, and countering the spread of hate and extremism.
Our impact extends well beyond Chicago, helping AJC achieve tangible results in the form of government policies, formidable alliances, and tangible legislation. For more than 75 years, AJC Chicago has been a thought leader, convener, and unifying voice, providing a unique and trusted perspective in Illinois and around the Midwest.
The AJC Chicago Events & Communications Coordinator is responsible for the vital details and coordination for events, communications, and office administration that allows the AJC Chicago office to grow and thrive, and it helps support the other positions in the regional office to fulfill their respective duties. Additionally, the Events & Communications Coordinator will function as an initial point of contact and vital ambassador for the AJC Chicago Regional Office.
The ideal candidate will be a smart, high-energy self-starter who combines organizational acumen and professionalism, while being a consummate team player who works effectively with various constituencies. The Events & Communications Coordinator does all this while adhering to AJC’s core values: Respect, Teamwork, Integrity, Excellence, and Accountability.
Responsibilities include:
Communications:
Prepare drafts and edit a wide variety of correspondence and communications, including to the Chicago Board, Committee leaders and members, and broad stakeholder audiences
Coordinate AJC Chicago’s email marketing communications including monthly newsletters, event, and program invitations
Curate and post content for AJC Chicago’s social media (Facebook) with consistency in tone, voice, and terminology
Work with the Regional Director on communications and media relations, helping to expand AJC Chicago’s visibility and reach
Organize and prioritize large volumes of information, e-mails, and incoming and outgoing mail
Event Coordination:
Support AJC Chicago team in planning and organizing events, programs, and meetings; including drafting agendas, preparing program and event invitations and materials, drafting outreach letters to potential speakers, maintaining project timelines for multiple events varying in size and scope, and tracking event budgets
Process contracts, invoices and payments for caterers, venues, and other vendors
Track registration and payments in through AJC’s engagement platforms, including Eventbrite, Luminate Online, MS Outlook, and other platforms
Record RSVPs and attendance in Raiser’s Edge (RE)
Coordinate post-event follow-up, including thank you emails and other administrative items
Administrative and General Office Support:
Supervise facility and office logistics (landlord, security, IT, supplies, etc.) and manage vendor relationships
Organize and maintain institutional records and materials within AJC’s database system (Raiser’s Edge), particularly for AJC Chicago’s advocacy meetings, programs, and events
Maintain inventory of office supplies keeping both appropriately stocked and orderly
Process invoices and bills for the AJC Chicago office and liaise with AJC’s finance and accounting departments in NY regarding invoices and cost allocations
Perform basic office and administrative tasks
Assist with processing expense reports for some office staff
Coordinate and research special projects
Other duties and tasks as needed to support overall office effectiveness as assigned by AJC Chicago’s Regional Director
Qualifications:
Excellent communication and interpersonal skills
Communications and event planning experience is highly valued
Dependable with well-developed organizational and time management skills, especially the ability to work on multiple projects simultaneously
Demonstrated commitment to high ethical standards, including strict adherence to confidentiality
Strong attention to detail and follow-through
A team player with the ability to work independently as a self-starter
Pride and professionalism in work accomplishments
Ability to attend events, meetings and programs outside of standard working hours, including early mornings, evenings, and select weekends
Computer skills: MS Word, MS Excel, MS Outlook, MS PowerPoint with the ability to learn; knowledge of Raiser’s Edge a plus
Passion for the mission of AJC
Bachelor’s degree, high school diploma or equivalent
2+ years of relevant experience
AJC requires all staff to be fully vaccinated against COVID 19, unless one has a legally recognized reason for exemption.
AJC is an Equal Opportunity Employer.
The salary range for this position is $45,000 to $48,000.
