American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.
With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.
The challenges we face are global. AJC is leading the global response. Join us.
Your Department
The Central Europe Institute (CEI), as part of AJC's International Offices, connects international communities with AJC’s global advocacy work to enhance the well-being of the Jewish people and Israel. They maintain the agency's overseas presence by connecting with key world leaders, enhancing the organization’s influence with other key local, national, and international decision makers and stakeholders, implementing advocacy initiatives and establishing and nurturing relationships with the local Jewish communities.
Your Impact
Support the execution of the Warsaw office's strategy, goals, objectives, and action plans by completing a variety of administrative tasks
Coordinate logistics and communications for events, meetings, trainings, missions, and other projects
Assist with the planning and implementation of research projects
Maintain calendars and schedule meetings
Arrange complex and detailed travel plans, itineraries, and agendas (via Egencia)
Enter updates and edits into AJC’s CRM and other data bases
Procure and manage office supplies and equipment
Take notes at meetings with internal and external stakeholders
Organize and maintain department documentation files
Maintain the department's contacts and mailing lists
Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions, contracts)
Respond timely to inquiries and requests from internal and external stakeholders
Prepare and disseminate group mailings
Coordinate external communications, as directed.
Serve as liaison with the property manager, vendors, and service providers
Procure and manage office supplies and equipment
Implement and maintain office policies and procedures
Support onboarding of new employees and interns, as directed
Coordinate with AJC’s IT, HR and legal departments
Coordinate with external accountants and provide necessary documentation (managing the office payments, basic HR issues and accounting; ongoing supervision of accounting documents/invoices, bills, sending accounting documentation to the accounting office)
Process invoices and bills and track payments
Support payroll processing and process staff expense reports (via Concur)
Supervisory Role
Individual contributor
Education, Training, and Experience
Bachelor's degree or equivalent experience
Minimum 1 to 3 years’ experience
Physical Demands
Office employees:
Remaining in a stationary position, often sitting or standing for prolonged periods
Repeating motions that may include the wrists, hands, and/or fingers
Communicating with others to exchange information
Moving about to accomplish tasks or moving from one worksite to another
Disclaimers
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
Compensation
The salary for this position is 8,500 to 9,000 PLN per month depending on relevant experience.
