NYC Preferred; East Coast/Eastern time zone considered
About AJC
American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.
With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.
The challenges we face are global. AJC is leading the global response. Join us.
Your Department
The Global Events Department oversees operations and logistics for a variety of domestic and international events, meetings, and missions, including AJC Global Forum (the agency’s annual policy conference), Board of Governors meetings, Leadership Development and Board Engagement Institutes, and National Development events (NLC Fly In and Anniversary Missions). Through these events, we raise awareness of AJC’s programmatic and advocacy work, engage and develop lay leadership, and enhance understanding of and commitment to the agency’s priorities.
Your Impact This position advances AJC’s mission by planning, overseeing, and developing work that directly supports the organization’s strategic goals; may have no direct reports or manage a small team. The role exercises significant latitude to solve moderately complex challenges and make decisions with meaningful departmental impact.
The Associate Director will serve as a key partner in the planning, coordination, and execution of AJC’s signature events, working closely with the Director of Operations and other internal stakeholders to ensure seamless, high-impact experiences.
Your Role
This Global Events team member provides event production and logistics expertise in the planning and execution of all major events for AJC.
Responsibilities are centered on managing key elements of event operations (budgets, F&B, transportation) for multi-size events, creating and managing event and department budgets, vendor and venue searches and contract negotiations, and problem-solving unique project challenges.
Core responsibilities:
Support event choreography and logistics, including coordination of venue space and set ups, liaising with vendors, onsite supervision, function as key support staff, and troubleshoot needs for all major AJC events.
Create and manage department and event budgets, including research and projections, payment authorization, invoice follow up and reconciliation.
Manage and update multi-year conflict of event calendar for use agency wide in planning.
Manage Kosher Food and Beverage programs, including curating refined, balanced, and creative menus focused on health and sustainability, vendor and venue research, and managing dietary restrictions needs for all participants. Maintain menu inclusivity policy for all relevant events
Manage and oversee ground transportation services during events, including sourcing and overseeing vendors, contract negotiation, co-creating routes and schedules, coordinating execution of services onsite
Review and negotiate contracts for hotels, restaurants, and other venues, as well as supplier contracts for event related services. Conduct venue research and site inspections
Additional responsibilities:
Assist in identifying staffing needs onsite; assist in defining and communicating roles and responsibilities.
Assist customers and access reports through the AJC Global Forum registration software (Cvent).
Research and work with external vendors to manage special projects.
Support post-event activities including debrief memos and creating an event archive.
Assist with set-up and break-down of events, as well as onsite production as necessary.
Special projects as assigned.
Supervisory Role
Individual contributor
Education, Training, and Experience
BA degree required.
Minimum of 5 years of related work experience and intermediate job skills and knowledge.
Certified Meeting Planner (CMP) credentials are a plus.
Knowledge, Skills, and Abilities
Passion for the mission, goals, and objectives of AJC
Committed to AJC’s core values: respect, accountability, integrity, innovation, and collaboration
Passion for event-based work with experience in some of the following strongly preferred: event planning, catering and banquet services, hospitality industry.
Thorough knowledge of kosher dietary laws.
Demonstrates professionalism and high standards of conduct
Ability to work collaboratively with individuals from diverse backgrounds
Excellent communication skills (written, verbal, and listening)
Strong organization and project management skills, including the ability to set priorities and meet deadlines
Strong attention to detail
A self-starter, willing to take the initiative. Capacity to multitask and work in a fast-paced and changing environment
Willing and able to work outside of standard working hours, including early mornings, evenings, and/or weekends
Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
Must have knowledge of Cvent and relevant event software. Cvent certification is a plus.
Physical Demands
Office employees: • Remaining in a stationary position, often sitting or standing for prolonged periods • Repeating motions that may include the wrists, hands, and/or fingers • Communicating with others to exchange information • Moving about to accomplish tasks or moving from one worksite to another
Disclaimers
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
Compensation
The salary for this position is $75,000 to $87,000 depending on relevant experience and location.
Benefits
Regular Full-time employee benefits:
Medical, vision, and dental plans
Flexible Spending Account options
Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
Paid Holidays (many Federal and major Jewish Holidays)
Hybrid work schedule
403(b) participation, after one year of employment
Transit plan
Competitive Paid Parental Leave
*After applicable waiting or probationary periods have been met
