Office Manager/Administrative Assistant

Los Angeles, CA

Founded in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel and to advance human rights and democratic values in the United States and around the world. In addition to its New York headquarters and Office of Government & International Affairs in Washington, D.C., AJC has regional offices and affiliates across the U.S. and overseas in addition to a multitude of global partnerships.

Among Jewish organizations, AJC is the preeminent leader in the global arena. With a presence in Belgium, France, Germany, India, Israel, Italy, Brazil and Switzerland, AJC’s network of relationships with, and access to, key decision makers and thought leaders on every continent is unmatched. AJC is recognized by foreign leaders, the Israeli and U.S. governments as an effective and trusted interlocutor for Jewish issues, human rights and advocacy for democratic values. Today, AJC proactively tackles the greatest concerns of Jewish communities around the globe.

The Office Manager/Administrative Assistant for AJC Los Angeles will oversee and coordinate all functions related to the operations of the office.The successful candidate must be highly organized, energetic and sufficiently flexible to handle multiple assignments in a fast-moving dynamic environment. The Office Manager/Administrative Assistant works closely with the Regional Director and other staff members to create an atmosphere of platinum service for all AJC stakeholders.

Specific responsibilities include:

  • Provide administrative support for the Regional Director, including scheduling and expense reporting.
  • General office duties include answering the phone and taking messages, event support, monitoring and maintaining the office and community calendars, keeping inventory of supplies.
  • Maintain correspondence, documentation files, including financial reports, relating to regional office projects and programs.
  • Organize and prioritize large volumes of information, e-mails, faxes, and incoming and outgoing mail.
  • Schedule and organize activities such as staff meetings and events/programs including sending invitations, ordering food, keeping track of respondents, and follow up.
  • Handle administrative responsibilities such as typing, designing, and layout of general correspondences, annual reports, charts, mailings
  • Prepare accounting information for the bookkeeper and financial reports for director.
  • Provide administrative support for board and Executive Committee meetings.
  • Provide administrative support for programs and other initiatives, including event registration, in coordination with development and program staff
  • Manage all facility/office related issues.
  • Maintain relationships with vendors, real estate management staff and tenant(s)
  • Events – assist in managing event logistics

Qualifications:

  • Bachelor’s degree preferred
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills, tact and diplomacy
  • Well-developed organizational and time management skills
  • Dependable and appreciative of the need to preserve confidentiality
  • Well-developed customer service orientation
  • Strong attention to detail and follow-through
  • A self-starter, willing to take the initiative
  • A team player as well as able to work independently
  • Ability to work effectively under pressure
  • Passion for the mission of AJC
  • Pride and professionalism in work accomplishments
  • A demonstrated commitment to high ethical standard and values
  • Computer skills needed: MS Word, MS Excel, MS Outlook, MS PowerPoint, Raiser’s Edge, Sphere. Capacity to learn new programs is required.
  • Technical software (such as HR information systems, IT hardware and software, financial accounting software, etc.)

To Apply:
Please submit your application on https://ajchr.wufoo.com/forms/office-manager-los-angeles-2014/

AJC is an Equal Opportunity Employer