|Los Angeles, CA|
Founded in 1906, AJC seeks to enhance the well-being of the
Jewish people and Israel and to advance human rights and democratic values in
the United States and around the world. In addition to its New York
headquarters and Office of Government & International Affairs in
Washington, D.C., AJC has regional offices and affiliates across the U.S. and
overseas in addition to a multitude of global partnerships.
Among Jewish organizations, AJC is the preeminent leader in
the global arena. With a presence in Belgium, France, Germany, India, Israel,
Italy, Brazil and Switzerland, AJC’s network of relationships with, and access
to, key decision makers and thought leaders on every continent is unmatched.
AJC is recognized by foreign leaders, the Israeli and U.S. governments as an
effective and trusted interlocutor for Jewish issues, human rights and advocacy
for democratic values. Today, AJC proactively tackles the greatest concerns of
Jewish communities around the globe.
The Office Manager/Administrative Assistant for AJC Los
Angeles will oversee and coordinate all functions related to the operations of
the office.The successful candidate
must be highly organized, energetic and sufficiently flexible to handle
multiple assignments in a fast-moving dynamic environment. The Office Manager/Administrative
Assistant works closely with the Regional Director and other staff members to
create an atmosphere of platinum service for all AJC stakeholders.
- Provide administrative
support for the Regional Director, including scheduling and expense reporting.
- General office duties
include answering the phone and taking messages, event support, monitoring and
maintaining the office and community calendars, keeping inventory of
correspondence, documentation files, including financial reports, relating to
regional office projects and programs.
- Organize and prioritize
large volumes of information, e-mails, faxes, and incoming and outgoing
- Schedule and organize
activities such as staff meetings and events/programs including sending
invitations, ordering food, keeping track of respondents, and follow up.
- Handle administrative
responsibilities such as typing, designing, and layout of general
correspondences, annual reports, charts, mailings
- Prepare accounting
information for the bookkeeper and financial reports for director.
- Provide administrative
support for board and Executive Committee meetings.
administrative support for programs and other initiatives, including event
registration, in coordination with development and program staff
- Manage all
facility/office related issues.
relationships with vendors, real estate management staff and tenant(s)
- Events – assist
in managing event logistics
- Bachelor’s degree preferred
written and verbal communication skills
interpersonal skills, tact and diplomacy
organizational and time management skills
and appreciative of the need to preserve confidentiality
customer service orientation
attention to detail and follow-through
self-starter, willing to take the initiative
- A team
player as well as able to work independently
- Ability to
work effectively under pressure
for the mission of AJC
- Pride and
professionalism in work accomplishments
demonstrated commitment to high ethical standard and values
skills needed: MS Word, MS Excel, MS Outlook, MS PowerPoint, Raiser’s Edge,
Sphere. Capacity to learn new programs is required.
software (such as HR information systems, IT hardware and software, financial
accounting software, etc.)
Please submit your application on https://ajchr.wufoo.com/forms/office-manager-los-angeles-2014/
AJC is an Equal Opportunity Employer