LOCATION: Boston, MA
in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel
and to advance human rights and democratic values in the United States and
around the world. In addition to its New York headquarters and Office of
Government and International Affairs in Washington, D.C., AJC has regional
offices and affiliates across the U.S. and overseas in addition to a multitude
of global partnerships.
Jewish organizations, AJC is the preeminent leader in the global arena. With a
presence in Belgium, France, Germany, India, Israel, Italy, Switzerland and
Brazil, AJC’s network of relationships with, and access to, the key decision
makers and thought leaders on every continent is unmatched. AJC is recognized
by foreign leaders, the Israeli and U.S. governments as an effective and
trusted interlocutor for Jewish issues, human rights and advocacy for
democratic values. Today, AJC proactively tackles the greatest concerns of
Jewish communities around the globe.
The Office Manager for AJC Boston will oversee and
coordinate all functions related to the operations of the office and provide
administrative support for the director.The successful candidate must be highly organized, energetic and
sufficiently flexible to handle multiple assignments in a fast-moving dynamic
- General office duties include answering the phone and
taking messages, event support, backing up the computer network, monitoring and
maintaining the office and community calendars, keeping inventory of
Provide administrative support to the
Maintain correspondence, documentation
files, including financial reports, relating to regional office projects and
Organize and prioritize large volumes of
information, e-mails, faxes, and incoming and outgoing mail.
Provide administrative support for general
staff as circumstances may require.
Schedule and organize activities such as
meetings and events/programs including sending invitations, ordering food,
keeping track of respondents, follow up, and manage logistics.
Handle administrative responsibilities
such as typing, designing, and layout of general correspondences, annual
reports, charts, and mailings.
Prepare monthly accounting information for
the bookkeeper and financial reports for director.
Provide administrative support for board
and committee meetings.
Provide administrative support for programs, events and other initiatives,
including event registration.
Assist in managing logistics for events.
Manage all facility/office related issues.
Maintain relationships with vendors
Step in as needed to advance office goals
Manage FundEZ and other related financial software
Enter data as needed
- Back-up for Data
Manager – support maintenance of lists and the generations of reports on
- Fundraising –
participate in fundraising support including check processing and event support
Please submit your application on https://ajchr.wufoo.com/forms/office-manager-boston/
- Excellent written and
verbal communication skills
- Excellent interpersonal
skills, tact and diplomacy
- Excellent computer
skills, including proficiency in MS Word, MS Excel, MS Outlook, MS PowerPoint,
and capacity to learn new programs such as Raiser’s Edge and FundEZ.
organizational and time management skills
- Dependable and
appreciative of the need to preserve confidentiality
- Well-developed customer
- Strong attention to
detail and follow-through
- A self-starter, willing
to take the initiative
- A team player as well as
able to work independently
- Ability to work quickly
and effectively under pressure and juggle multiple tasks
- Passion for the mission
- Pride and professionalism
in work accomplishments
- A demonstrated commitment
to high ethical standard and values
- Ability to work with
technical software (such as HR information systems, IT hardware and software,
Financial accounting software, etc.)
AJC is an Equal