Office Manager

Massachusetts
LOCATION: Boston, MA

Founded in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel and to advance human rights and democratic values in the United States and around the world. In addition to its New York headquarters and Office of Government and International Affairs in Washington, D.C., AJC has regional offices and affiliates across the U.S. and overseas in addition to a multitude of global partnerships.

Among Jewish organizations, AJC is the preeminent leader in the global arena. With a presence in Belgium, France, Germany, India, Israel, Italy, Switzerland and Brazil, AJC’s network of relationships with, and access to, the key decision makers and thought leaders on every continent is unmatched. AJC is recognized by foreign leaders, the Israeli and U.S. governments as an effective and trusted interlocutor for Jewish issues, human rights and advocacy for democratic values. Today, AJC proactively tackles the greatest concerns of Jewish communities around the globe.

The Office Manager for AJC Boston will oversee and coordinate all functions related to the operations of the office and provide administrative support for the director.The successful candidate must be highly organized, energetic and sufficiently flexible to handle multiple assignments in a fast-moving dynamic environment.Responsibilities include the following:

Primary Responsibilities
  • General office duties include answering the phone and taking messages, event support, backing up the computer network, monitoring and maintaining the office and community calendars, keeping inventory of supplies.
  • Provide administrative support to the regional director
  • Maintain correspondence, documentation files, including financial reports, relating to regional office projects and programs.
  • Organize and prioritize large volumes of information, e-mails, faxes, and incoming and outgoing mail.
  • Provide administrative support for general staff as circumstances may require.
  • Schedule and organize activities such as meetings and events/programs including sending invitations, ordering food, keeping track of respondents, follow up, and manage logistics.
  • Handle administrative responsibilities such as typing, designing, and layout of general correspondences, annual reports, charts, and mailings.
  • Prepare monthly accounting information for the bookkeeper and financial reports for director.
  • Provide administrative support for board and committee meetings.
  • Provide administrative support for programs, events and other initiatives, including event registration.
  • Assist in managing logistics for events.
  • Manage all facility/office related issues.
  • Maintain relationships with vendors
  • Step in as needed to advance office goals
  • Manage FundEZ and other related financial software
  • Enter data as needed
Secondary Responsibilities
  • Back-up for Data Manager – support maintenance of lists and the generations of reports on Raiser’s Edge
  • Fundraising – participate in fundraising support including check processing and event support as needed.
Qualifications
  • Bachelor degree preferred
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills, tact and diplomacy
  • Excellent computer skills, including proficiency in MS Word, MS Excel, MS Outlook, MS PowerPoint, and capacity to learn new programs such as Raiser’s Edge and FundEZ.
  • Well-developed organizational and time management skills
  • Dependable and appreciative of the need to preserve confidentiality
  • Well-developed customer service orientation
  • Strong attention to detail and follow-through
  • A self-starter, willing to take the initiative
  • A team player as well as able to work independently
  • Ability to work quickly and effectively under pressure and juggle multiple tasks
  • Passion for the mission of AJC
  • Pride and professionalism in work accomplishments
  • A demonstrated commitment to high ethical standard and values
  • Ability to work with technical software (such as HR information systems, IT hardware and software, Financial accounting software, etc.)
To Apply: Please submit your application on https://ajchr.wufoo.com/forms/office-manager-boston/

AJC is an Equal Opportunity Employer